Jan 15, 2018: We are doing a
year end clearing where we send out even one card. Note that there has
been changes in bureau management in that Gerry VE6PL and Dick,
VE6YV have retired and Tim VA6TDG and Paul VA6TTX have joined the team.
Apr 24, 2017: As of now, all
cards have been sent to those who have funds in their accounts.
Nov. 11, 2015: We received a card shipment from the
national incoming bureau and are in the process of mailing cards to
clients who have funds.
Apr. 26, 2015: We received a card shipment from the
national incoming bureau and are in the process of mailing cards to
clients who have funds.
Also, the bureau is being re-organized with the addition of 2 more
volunteers and a re-assignment of duties. See: Your Bureau Team.
Dec. 30, 2014: We have a new shipment of cards and will
be sending them out over the next several weeks. This being a year end
clearing, we may send 1 or more cards we may have for you . We will use
some logic on sending 1 card based on your past sendings and the DX
value of the card.
Sept 10, 2014: All cards have been distributed to
those who had funds on file. Next clearing expected early 2015.
April 22, 2014:
All cards have been distributed to those who had funds on file. Next
clearing expected about September 2014.
Mar. 21, 2014: We
received cards from the national incoming bureau. Will will have have
cards available at the CARA flea market on April 5th. After that, we
will be sending unclaimed cards to those folks who have funds on file.
Please note that Canada Post has increase
postage by 20% + effective 31 March, 2014
Oct. 20, 2013: We received a big batch of cars a
couple weeks ago and they have all been sent out to those who had funds
in their account.
May 18, 2013: We have received cards. If you have 3
or more cards you should see them in your maim in the next few weeks.
January 14, 2013: We are in the process of mailing the
latest batch of cards. If you have cards and funds, you should see
cards in the next couple weeks.
November 28, 2012: All
cards for which we had funds have been distributed. The "Do you have
Cards" list has been updated.
2012: We have received a large shipment of cards and
sorting has begun. You should start to see cards in you mailbox (if you
have funds on file) in the next few weeks.
May 8, 2012:
We are now clearing a shipment of cards
received fro national incoming. All cards should be out in the next few
August 23, 2011:
We are expecting a shipment of cards from the national incoming bureau
in the next week or so. You should see cards in your mailbox in
April 28, 2011:
We have distributed cards to all clients with funds and 3 or more cards.
April 1, 2011: We
are expecting a shipment from the national incoming bureau shortly.
Cards should start to appear in you mailboxes towards the end of the
The bureau has a table at the
CARA flea market this weekend.
SARA Edmonton Flea Market Feb 05,2011
The Bureau still has cards that we are unable
to deliver to amateurs because they have no funds in their account, or
their address in Industry Canada is no good. In an effort to try to
deliver some of these, we set up a table at the SARA Edmonton Flea
Market on Feb 05 and some of these cards were claimed. Many amateurs
stopped by to say hello and check their account balances, and top up
their accounts if necessary. Remember: Our policy is to hold
undeliverable cards for 2 years, then send them to the recycle bin.
December 29, 2010:
We received a batch or cards in mid-December
and are close to completing the mail out for clients that have funds on
file at the bureau.
August 5, 2010: We
have distributed cards to all clients that had 3 or more cards at the
bureau. The next clearing will likely be late in 2010. The "do you
have cards" page has been updated.
June 11, 2010: Your
bureau has received a batch of about 3,000 cards that will be sorted
and sent in the next few weeks.
February 10, 2010: We
have received a good sized batch of cards. As this will be our official
"year end clearing", we will send out all cards that clients have funds
for in the next few weeks.
October 12, 2009: We
have distributed cards to all clients that had 3 or more cards at the
bureau. The next clearing will likely be early in 2010 when we
will clear all cards we have in stock.
2009: We are expecting a shipment from the national
incoming bureau shortly. We will have about 6,000 cards to distribute
in the next several weeks. NOW RECEIVED AND BEING PROCESSED!
April 22, 2009: We
have received cards. We will be sorting and send out the about 4,000
cards we've received over the next several weeks. Watch your mail boxes.
January 4, 2009: The
YOU HAVE CARDS list has been updated. We had some filtering problems on
the last list and some entries indicated there where cards for clients
when there where not.
January 2, 2009: Happy
New Year! We've heard that the national bureau will be sending us
cards shortly. You can expect to see cards arriving in your mail boxes
by the end of the month. This will also be our "year end clearance" and
will send even one card to those who have funds.
Our past policy was to return undeliverable cards to
the sender. Given the high cost of postage, this has become impractical
and unfair to our clients who have funds on file as it's they who pay
for this postage. Our new policy is that we will hold cards for
two years and if there has been no attempt to claim them, they will be
Year End Report 2008
The VE6/VA6 Incoming
Bureau has been run by a group of amateurs located in Calgary for just
over three years now. Larry VE6KC looks after call suffix letters
A to H, Gerry VE6LB looks after I to S, the database and website,
and Rich VE6AX looks after calls T through Z as well as the first
letter sort and administration.
This year we processed
about 86 pounds of cards which is about 13000 cards. About 1000
additional cards have come in since our last mailing. We sent cards out
to 192 clients in 2008 which is up from 128 in 2007. There are still
362 calls in our database that we have cards for but they have no funds
in the bureau, and another 27 calls that do not have enough funds for
another mailing. There are also 10 calls with bad addresses (cards sent
but returned undeliverable) that need to be updated in Industry Canada.
The specific calls are listed on our website under “Do You Have
Cards?” We use the IC database http://www.callsign.ca/ind.php as our only address
reference. If your address is wrong there we have no way of finding
past policy was to return undeliverable cards to the sender. Given the
high cost of postage, this is becoming impractical and unfair to our
clients who have funds on file as it’s they who pay for this
postage. Our new policy is that we will hold cards for two years and if
there is no attempt to claim them, they will be destroyed.
In addition there are
over two thousand cards in the dead card file which will be destroyed.
These cards are for calls that we have no information on so have no
hope of delivering. If you changed calls in the past and think that
there may be cards for your old call, contact us and we will check.
Note that you do not have to be a member of Radio Amateurs of Canada to
use the Incoming Bureau, but you have to be to use the RAC Outgoing
Amateurs continue to
access our website (see link below) with the total hits now over 4080,
up from about 3300 at this time last year.
Financially our cash on
hand closely matches the total clients funds obligation, so the service
charge we apply seems to be about the right amount. This service charge
covers bureau expenses such as individual postage, envelopes, tape,
ink, etc. It should be noted that the bureau only processes cards for
those that have adequate funds in their account.
If you have any
questions or suggestions on how to make the Bureau run better
please let us know.
October 1, 2008:
All cards for which we have funds and good addresses have been mailed.
We still have a lot of cards for which we have no funds to use to send.
These will be sent back after we've held them for about 2 years.
September 15, 2008:
Cards are here (about 5,000) and being processed. You should see them
in the next few weeks.
September 3, 2008:
We've been advised that the national incoming bureau will be shipping
us 4,000 cards this week. We have about 1,000 we have received directly
as well. We expect cards should be in the mail to you in early October.
August 14, 2008:
PayPal service charge has been reduced to 30 cents per transaction from
55 cents. The cost for a PayPal transaction is now 2.9% plus 30 cents.
June 18, 2008:
LoTW (Log Book of The World). This is not directly a QSL bureau subject
but it is QSL related. You may want to use this free service to confirm
your contacts. Many DXers and contesters use LoTW and more are signing
up and adding their logs to the system all the time. It's not as
complex as it first appears. Please feel free to contact VE6LB or VE6AX
if you need help. The information on LoTW can be found at: LoTW.
May 13, 2008:
The bureau has cleared all cards for clients that we have funds on file
for and there was addresses for in the Industry Canada database http://www.callsign.ca/index_en.php
. We still get some cards back as "unknown" or "moved" since the IC
database has not been updated by you. We have also returned to the
sender all cards for which we could not find a listed address. Rich,
VE6AX, did name and Google searches to see if he could find a home for
these cards before returning them. In some cases he found a call change
but in most cases, we did not have funds on file anyway. Those cards
are being held until he does a major "return to sender" clearing.
Please remember that the bureau only holds unclaimed card for one year.
So far we've held them longer but they are starting to pile up.
The DO YOU HAVE
CARDS page has been updated
We would expect the next
shipment from the national incoming bureau in the fall.
April 7, 2008:
Your bureau has received a large shipment of cards. We have started to
process these cards and expect to ship cards to you, our clients, over
the next 4 weeks. We continue to receive significant volumes of cards
for folks that do not have postage funds on file. We hate to send these
back to the sender but have little choice after storing them for a year
or more. Please check: YOU HAVE CARDS
If you have cards and want them, please send funds (or use PayPal). If
you see cards for someone you know, please let them know.
December 14, 2007: The
bureau has been cleared and all card sent to those clients who had
November 14, 2007: You
can now send us funds by PayPal www.paypal.com
(send Money) to firstname.lastname@example.org (2.9% plus 55 cent PayPal
November 14, 2007: We
have received a significant shipment of cards from the national
incoming bureau and will be sorting and mailing these over the next few
weeks. This will also be a "year end clearing" and we will send
even one card if you have funds.
October 23, 2007:
The latest is that the National Incoming folks will ship us cards in
the next week or so. Our current forecast is you should see cards by
the end of November.
October 1, 2007: We have been advised by the national
incoming bureau that volumes of cards have been quite low and we should
now expect a shipment sometime in October. As soon as we get them, work
will start to get them to you.
25, 2007: The bureau
clearing was completed as of early June. We are not expecting another
clearing until the September time frame.
2007: The clearing of
the significant number of cards that we can’t deliver is under
way Our notice brought results and many cards found their home.
currently returning cards to the sender for calls that are no longer in
the Industry Canada database and we don’t know who they once
belonged to. These are cards that have been sitting in the Bureau for
over one year.
also have cards for legitimate calls, but the amateur does not have
funds in their account or their address in the Industry Canada database
is wrong (mailed once and returned) so we can not mail them out. We
will keep these for approximately one more year before we return them
to the sender.
our "DO YOU HAVE CARDS” page
to see if there are any cards for you – or any for someone you
clearing process is continuing. Please pass the word on to anyone you
think may be affected that time for claiming these cards is running out
May 11, 2007:
Rich, VE6AX, advises that he has received about 4,000 card from the
national incoming bureau (and some direct). Once sorted and distributed
to the letter managers, they should be appearing in mail boxes by the
end on the month.
January 1, 2007:
Your bureau has completed it's "year end clearance". All cards for
clients (even one) that had sufficient funds and good IC addresses have
been mailed. We would expect more cards in the March/April timeframe.
December 6, 2006:
Your bureau has receive about 6,500 cards recently. Sorting is in
progress and cards should be in in the mail towards the end of the
September 13, 2006:
All bureau cards have been sent to clients that had sufficient fund
with the bureau. We still have about 600 calls with cards on file with
no funds or bad addresses. At the end of this year we intend to clear
these undeliverable cards back to the senders.
August 19, 2006:
Cards have been received and now being sent out.
July 24, 2006:
The national incoming bureau has advised they have shipped us a new
batch of card. We would expect to send cards to clients with funds in
June 22, 2006:
The WEB page for "cards with no homes" has been updated. We have
removed most cards from our files where the calls don't have IC
addresses. We will hold these cards until the end of 2007 and then
return them to the sender if we haven't found a delivery route for them.
May 29, 2006: All
cards from the recent clearing have been mailed. The "have you got
cards?" WEB page will be updated shortly.
May 3, 2006: Your
bureau has received about 7,000 card from the national incoming folks.
Sorting in underway and distribution should start in the next few weeks.
April 9, 2006:
The latest from the National incoming bureau is that we should receive
cards here in early May. They tell us that the volume of incoming cards
has been low.
March 11, 2006:
Your bureau is expecting a shipment from the national incoming bureau
in early April. We will be sorting and sending cards to you shortly
afterwards. The bureau currently has very few cards for those who have
funds and good addresses.
February 12, 2006: We
have spent considerable time cleaning up the data base. We have pulled
all cards for which we can't find a current IC address. We are sure
many of these card belong to hams with new calls but we have no way of
cross referencing these calls. If you've changed your call, please let
us know your old and new call so we can update our DataBase. The cards
with no/low funds and no/wrong address page has been updated.
January 22, 2006:
Your bureau has sent out all the cards we can (valid IC addresses and
January 13, 2006:
Your incoming bureau received about 3,500 cards this week. These are
being process and should be in the mail shortly. Once the mailing is
complete the "do you have cards" page will be updated.
December 6, 2005:
A "shotgun" email has been sent to all clients that don't have
sufficient funds or have had mail returned using "their call"@rac.ca.
November 28, 2005:
All cards for which we had funds on file have been mailed. The "Do You
Have Cards" page has been updated.
November 13, 2005:
After a successful distribution of many cards at the Calgary Flea
Market, your QSL bureau is now in the process of clearing all cards,
regardless of the volume, where our clients have funds. In the future,
we will stick to our 5 card minimum shipment (unless told otherwise).
We expect the next major clearing will be early in 2006.
August 11, 2005:
All backlog cards should be in the mail in the next few days. We will
start to work on cards returned by Canada Post for bad addresses from
the Summer 2004 clearing funded by CARA to see if we can find homes for
these cards. There are a lot! Please update your address with
Industry Canada-that's our only source of mailing information. Address change
The next major bureau clearing
is expected in the October time frame.
July 30, 2005:
All bureau cards and assets where transferred to Calgary. First letter sorting
has been completed on about 75 lbs. of cards and distributed to the
letter managers. Cards are being processed now and you should see cards
in your mail shortly. The objective is to clear the backlog so you may
see multiple mailings and lack of co-ordinate mailings of multiple
calls batches. We will try to batch more efficiently in the future. We
are seeing a lot of cards with no funds. See the side bar.